Events & occasions
Make a community portrait record without public name labels
Let participants identify themselves privately after a group portrait.
A community portrait can be useful without putting names beneath faces in a public display. Separate the image from the identification list, let participants review their own details and keep the public caption factual and limited.
Set an identifier
Give each participant a temporary number or card that can be matched to a private list. Keep the number out of the final crop unless people choose to show it. Avoid asking participants to announce personal details in the queue.
Collect names privately
Offer a paper form or direct message to the named organiser. Record spelling and preferred display name exactly as supplied. If someone declines identification, keep the portrait unlabelled rather than leaving a visible blank that invites speculation.
Review before sharing
Show the caption and name list to the participants or designated organiser before publication. Keep the key separate from the image file and limit access to the people who need it. If a name changes, update both the public caption and the private index.
Evidence: Preservation guidance
Sources & further reading
Sources for the specific facts and product descriptions above. Our worked examples, interpretations and practical suggestions are original editorial guidance.
- Library of Congress — Recommended Formats Statement: Still Image WorksPreservation guidance