Make & keep
Make a plain-language manifest for a small digitised photo-strip set
List filenames, relationships and checks so a copied folder stays understandable.
A folder of scans is easier to hand on when it includes a short manifest. Keep the record human-readable: identify objects, front and reverse images, and any derivatives without depending on a specialist database.
List the files
Create a spreadsheet or text file with one row per image: object ID, filename, side, scan date, source person and notes. Use the same object ID on front and reverse. Keep personal details out of filenames that may be widely shared.
Evidence: Preservation guidance
Record relationships
Add a column linking a cropped access copy to its master scan and note any rotation or colour correction. If you use a checksum tool, record the algorithm and value as a fixity check; it can show file change, not whether the scan is visually accurate.
Test the handoff
Copy the folder to another drive and open the manifest from that copy. Confirm every listed filename exists and that a relative can identify the source scan. If the manifest depends on private shorthand, add a short key.
Evidence: Preservation guidance
Sources & further reading
Sources for the specific facts and product descriptions above. Our worked examples, interpretations and practical suggestions are original editorial guidance.
- Library of Congress — Guidelines for Electronic Preservation of Visual MaterialsPreservation guidance