How to scan or photograph an old photo strip

Inspect before handling

Look for brittle edges, loose fragments, curled surfaces or anything stuck to the print. Library of Congress digitisation guidance emphasises preventing damage while copying fragile material. If moving or flattening the object seems unsafe, seek a conservator’s advice rather than forcing it into a scanner.

Evidence: Preservation guidance

Copy the complete object

Include the entire border and any writing that is part of the object. A flatbed can provide consistent framing for a stable print; a phone or camera on a support can work when pressure from a scanner lid would be inappropriate. Use even light and check for glare. Keep the camera parallel to the print to reduce distortion. These are practical copying suggestions, not a conservation assessment of your photograph.

Save a master and a working copy

Retain a high-quality file without aggressive sharpening or colour changes. Make a separate copy for cropping, straightening and sharing. If you correct fading, record that you edited it: a restored-looking file is an interpretation, not new evidence of the original colours. Name the file with a known date and place when available; use ‘unknown’ rather than inventing details.

Keep the provenance

Record who supplied the strip, the known people, where it was made and how you digitised it. Store the notes alongside the files and keep an additional backup. Owning a paper photograph does not automatically give permission to publish it publicly, especially when the author or people shown have relevant rights. A private family copy and a website illustration are different uses.